Blendingmind® Privacy Policy

This Privacy Policy explains how personal data is collected, used, stored and protected when you use www.blendingmind.com or book services under the Blendingmind® brand.

It is intended to comply with the UK GDPR, EU GDPR and applicable data protection legislation.

The relevant controller depends on the service booked and will be identified where appropriate.

Primary contact:

Blendingmind UK Limited
St George's House
14 George Street
Huntingdon, Cambridgeshire, England, PE29 3GH
United Kingdom
Company No.: 16941540
Email: blendingmindukltd@gmail.com

Where applicable, David Schiesser acting as a sole trader is responsible for the relevant processing activities.

For services organised by Bates Schiesser Partnership, the Partnership may be the relevant controller for personal data processed in connection with those services.

The relevant contracting entity and, where appropriate, controller will be identified in the applicable booking or service information.

We may collect your name, contact details, booking information, payment references, correspondence, technical information, IP address and information required to provide requested services.

We do not normally request medical diagnoses or detailed health information. You may choose to provide limited health, accessibility, dietary or other sensitive information where this is relevant to your participation in a service, course or retreat.

Where health or other special-category personal data is provided, we process it only where an appropriate lawful basis and condition under applicable data protection law applies. Where we rely on explicit consent, you will be asked to provide a clear affirmative statement of consent for the relevant processing.

Where reasonably necessary to arrange accommodation, catering, accessibility, emergency planning or other appropriate support, relevant information may be shared with the venue or another relevant service provider or person involved in providing the service. We will only share information that is reasonably necessary for that purpose.

Where photographs or recordings are intended for publication or promotional use, we will obtain consent where required. Participation in such photographs or recordings is voluntary.

Data may be collected through website forms, email correspondence, newsletter subscriptions, manual bookings, payment providers, communications with you and normal website operation.

We process personal data only where there is a lawful basis for doing so.

Depending on the circumstances, we may process personal data:

• to respond to enquiries and take steps requested before entering into a contract;
• to administer bookings and provide services where processing is necessary for a contract;
• to comply with legal, accounting, tax or regulatory obligations;
• for our legitimate interests in administering and protecting our business, communicating with customers, maintaining the security of our services and, where appropriate, establishing, exercising or defending legal claims, where those interests are not overridden by your rights and interests; and
• with your consent where consent is the appropriate lawful basis, including for certain marketing communications.

Where we process special-category data, such as limited health information, we will also identify an appropriate condition for processing that information under applicable data protection law. Where explicit consent is relied upon, that consent may be withdrawn at any time for future processing.

We may use trusted third-party service providers where necessary to operate our website and business, including providers of website hosting and forms, email and communications, payment services, accounting and administration, and online meeting or event services.

Personal data may also be shared with venues or other service providers where reasonably necessary to administer a booking or provide a requested service. We share only the information reasonably necessary for the relevant purpose.

Where you choose to interact with or follow Blendingmind® through third-party platforms such as WhatsApp or social media, those platforms may process personal data in accordance with their own privacy terms.

We require service providers handling personal data on our behalf to do so in accordance with applicable data protection requirements.

Some service providers may process personal data outside the United Kingdom or European Economic Area.

Where an international transfer requires additional protection under applicable data protection law, we rely on an applicable adequacy decision, appropriate contractual safeguards or another lawful transfer mechanism.

Personal data is retained only for as long as reasonably necessary for the purposes for which it was collected and to comply with applicable legal, accounting, tax and regulatory obligations.

Retention periods vary according to the type of information, the purpose for which it is processed and any applicable legal requirements. In determining an appropriate retention period, we consider the nature and sensitivity of the information, the purpose of processing, applicable legal or contractual requirements and whether the information may reasonably be required in connection with a complaint, dispute or legal claim.

Where a session recording is made available to a participant through a temporary download link, that link will normally remain available for 48 hours, after which access through the link is removed.

A separate copy of a recording may be retained securely where reasonably necessary for legitimate administrative or evidential purposes, including handling complaints or disputes and establishing, exercising or defending legal claims. Such recordings are not retained indefinitely and will be reviewed and deleted when they are no longer reasonably required for those purposes.

Where processing is based on consent and that consent is withdrawn, we will cease future processing based on that consent unless another lawful basis permits or requires continued retention or processing.

Where you have subscribed to receive news and updates from Blendingmind®, we may send you information about courses, workshops, retreats, events and related services.

We will send electronic marketing only where permitted by applicable law.

You can unsubscribe at any time using the unsubscribe option provided in our communications or by contacting us.

Depending on applicable data protection law and the circumstances of the processing, you may have rights including access to your personal data, correction of inaccurate information, erasure, restriction of processing, data portability and the right to object to certain processing.

Where we rely on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

To exercise your data protection rights, please contact us at:

blendingmindukltd@gmail.com

For information about cookies and similar technologies, please refer to the Blendingmind® Cookie Policy.

Appropriate technical and organisational measures are used to protect personal data against unauthorised access, disclosure, alteration or loss.

If you have a concern or complaint about how we handle your personal data, please contact us at:

blendingmindukltd@gmail.com

We will acknowledge a data protection complaint within 30 days, take appropriate steps to investigate it without undue delay, keep you informed where appropriate, and communicate the outcome to you.

You also have the right to complain to the Information Commissioner's Office (ICO) or, where applicable, another competent data protection supervisory authority.

This Privacy Policy may be updated from time to time. The latest version published on the website applies.

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